Privacy Policy

Last Updated: 2026-08-11

1. Operator Identity and Policy Scope

This Privacy Policy is provided by Blue Head Studios LLC, a LLC organized and operating as the website operator ("we," "us," or "our"). This Privacy Policy applies to KeepingTrackof and its primary online location at KeepingTrackOf.com (the "Website").

This Privacy Policy is effective as of 2026-08-11 and describes how we collect, use, disclose, and otherwise process information from individuals who visit, access, use, or interact with the Website, including visitors, users, customers, and individuals who communicate with us through the Website.

Unless stated otherwise, this Privacy Policy covers information collected through the Website itself, including pages, forms, features, content, communications, and other online services or functionality that link to or display this Privacy Policy. It does not automatically apply to information collected offline or through third-party websites, services, or applications that are not owned or controlled by us, even if those services are linked from the Website.

2. Information We Collect

We may collect personal information and related usage data when you use the Website, contact us, submit information, request services, or otherwise interact with our online features. The categories of information we collect include:

  • Account information. When you register, we collect your email address and a password (stored only in hashed form), together with any optional profile details you choose to provide.
  • User-provided content. We collect the information you voluntarily enter into the service in the course of using it. We do not collect this information from third parties or from any source other than your own input.
  • Usage data. When you access the site, we automatically collect standard technical information, including IP address, browser type, pages visited, and access timestamps, through server logs and functional cookies. This information is used to operate, secure, and improve the service.

We do not sell personal information.

Advertising. Whether third-party advertising appears on the site depends on your account type:

  • Subscription accounts. Paid subscribers are not shown third-party advertising, and no third-party advertising or tracking technologies are used in connection with their use of the service.
  • Free (non-subscription) accounts. Users without a paid subscription may be shown third-party advertising. Our advertising partners may use cookies, pixels, or similar tracking technologies to deliver and measure ads, and may collect certain usage information (such as IP address, browser characteristics, and pages viewed) in connection with doing so. This collection is governed by those partners' own privacy policies, and we encourage you to review them. Where required by applicable law, we obtain consent before such technologies are used.

These categories may include information you provide directly, such as your name, contact details, account or inquiry information, payment or transaction details if applicable, and any other information you choose to submit through forms, messages, uploads, or other interactions. They may also include information collected automatically from your browser, device, or use of the Website, such as IP address, device identifiers, browser type, operating system, referring pages, pages viewed, dates and times of access, clicks, session activity, and similar diagnostic or analytics data.

In some cases, the specific information collected will depend on how you use the Website, what features you access, and what information you decide to provide. We do not require you to provide more information than is reasonably necessary for the relevant interaction, but certain features may not function properly if requested information is not provided.

3. How Information Is Collected

We collect information from several sources and by several methods when you interact with the Website. Our collection methods include:

  • Directly from you. We collect information you provide when you register for an account, enter content into the service, update your profile or settings, or communicate with us.
  • Automatically from your device. When you access the site, we automatically collect certain technical information through server logs and cookies. This includes IP address, browser type, pages visited, and access timestamps. Cookies used by the service itself are functional in nature: they are used for authentication, security, and the operation of site features, not for behavioral profiling.

Information may be collected directly from you when you complete forms, create or manage an account, make a purchase, request support, sign up for communications, submit content, respond to surveys, or otherwise communicate with us through the Website, email, or other online channels connected to the Website.

Information may also be collected automatically through cookies, pixels, tags, logs, analytics tools, server records, and similar technologies when your browser or device accesses the Website. These technologies may collect data regarding your device, network connection, browsing behavior, interactions with pages or features, and other technical information generated through normal Website operation.

We may also receive information from integrated services, service providers, advertising or analytics partners, payment processors, or other third parties involved in operating Website features, to the extent permitted by law and consistent with this Privacy Policy.

4. How We Use Information

We use the information we collect for legitimate business and operational purposes, including:

  • To provide the service. The core purpose of the service is to let you store, organize, aggregate, and analyze the data you enter. Your content is used to deliver those features to you: it is processed on your behalf and for your benefit, not for our independent use.
  • To operate, secure, and maintain the site. We use account information and usage data to authenticate users, prevent fraud and abuse, diagnose technical problems, and maintain the security and integrity of the service.
  • To communicate with you. We use your email address to send transactional and service-related messages, such as registration confirmation, security notifications, and important changes to the service or this policy.
  • To produce aggregated insights. We may aggregate and de-identify data across our user base to analyze trends, understand how the service is used, and develop insights and improvements. Aggregated data of this kind does not identify you and is not associated with your account.
  • To display advertising (free accounts only). For non-subscription accounts, usage information may be used by our advertising partners to deliver and measure advertisements, as described above.

These purposes may include operating, maintaining, and improving the Website; providing requested products, services, or information; processing transactions; responding to inquiries; administering accounts; communicating with users; personalizing user experience; monitoring usage and performance; troubleshooting errors; protecting the security and integrity of the Website; preventing fraud, misuse, or unlawful activity; complying with legal obligations; enforcing applicable terms; and carrying out other internal business functions related to the Website.

We may also use information in aggregated or de-identified form for analytics, service development, research, reporting, and similar lawful business purposes, provided that such information is maintained in a form that does not reasonably identify a particular individual.

5. Cookies and Tracking Technologies

The Website uses cookies and similar tracking technologies to support core site functions, remember user preferences, understand how visitors use the Website, improve performance, help secure the Website, and support communications or content delivery features. These technologies may include browser cookies, local storage, pixels, tags, scripts, software development kits, session replay tools, and comparable tools, depending on how the Website is configured and used.

The types of cookies and tracking technologies used on the Website, and the purposes they serve, include:

We do not use first-party cookies for analytics, advertising, or behavioral tracking, and we do not employ third-party analytics cookies.

Third-party advertising cookies (free accounts only). If you use the service on a free (non-subscription) account, our advertising partners may set their own cookies, pixels, or similar technologies when advertisements are displayed, in order to deliver, cap, and measure ads. These technologies are controlled by the advertising partners and governed by their privacy policies. Paid subscribers are not shown advertising and receive no third-party cookies from us.

You can control or delete cookies through your browser settings. Because our first-party cookies are essential to the service, blocking them may prevent you from logging in or using site features.

Some of these technologies are necessary for the Website to operate properly, while others help Blue Head Studios LLC analyze traffic, measure engagement, personalize content, maintain security, troubleshoot technical issues, or support integrated features provided through the Website. Information collected through these tools may be linked to device identifiers, browser information, IP address, usage patterns, and similar online activity data.

Users can usually control cookies and similar technologies through browser settings, device settings, cookie banners or preference tools made available on the Website, and third-party opt-out mechanisms where applicable. If a user blocks or disables certain cookies or tracking tools, some parts of the Website may not function correctly, some preferences may not be saved, and certain features or content may be unavailable or operate less effectively.

6. How We Share Information

Blue Head Studios LLC may share personal information with third parties when reasonably necessary to operate the Website, provide requested services, conduct business operations, comply with legal obligations, protect rights and security, or support other legitimate business purposes described in this Policy.

Categories of third parties that may receive personal information include: We do not sell personal information. We share personal information only with the following categories of recipients, and only to the extent necessary to operate the service:

  • Infrastructure and hosting providers. Our servers and databases are operated on third-party hosting infrastructure. These providers process data on our behalf under contractual confidentiality obligations and do not use it for their own purposes.
  • Email delivery providers. We use a third-party email service to deliver transactional messages (such as registration confirmations and security notifications). This provider receives your email address and message content solely for delivery purposes.
  • Payment processors. If you purchase a subscription, your payment is handled by a third-party payment processor. We do not receive or store your full payment card details; the processor's handling of your information is governed by its own privacy policy.
  • Advertising partners (free accounts only). For non-subscription accounts, advertising partners may collect certain usage information directly from your device when ads are displayed, as described in the Cookies section. We do not provide these partners with your account information or user-provided content.
  • Legal and safety disclosures. We may disclose personal information where required by law, legal process, or governmental request, or where necessary to protect the rights, safety, or property of our users, the public, or the service.

We do not share user-provided content with any third party for that party's own use.

We may disclose personal information to these categories of recipients for purposes such as website hosting, infrastructure support, analytics, payment processing, customer communications, fraud prevention, security monitoring, advertising or campaign measurement, account administration, professional services, legal compliance, enforcement of our terms, protection of the Website and its users, and business transactions such as a merger, acquisition, financing, reorganization, or sale of assets.

We do not share personal information beyond what is reasonably necessary for the applicable business purpose, and we expect recipients to use and protect personal information in a manner consistent with their role, applicable law, and any contractual restrictions that apply to their handling of the information.

7. Service Providers and Third-Party Tools

Blue Head Studios LLC uses service providers, contractors, and third-party tools to support the operation, functionality, maintenance, and improvement of the Website. These providers may assist with services such as hosting, cloud storage, website infrastructure, content delivery, security, analytics, communications, form processing, customer support, payment processing, development tools, and other integrated website functions.

Depending on the services involved, these providers may process personal information on our behalf or collect information through tools integrated with the Website. The relevant third-party categories are those described in the "How We Share Information" section above.

When third-party tools process information for us, they do so to perform business functions we request, such as hosting the Website, processing transactions, measuring usage, delivering communications, maintaining system reliability, detecting abuse, and supporting technical operations. In other cases, a third-party feature embedded in or linked from the Website may collect information directly from the user or device under that third party's own practices and terms.

We take reasonable steps to use providers that are appropriate for the services they perform and to limit their access to personal information to what is reasonably necessary for those services. However, use of third-party services may involve the processing of information on systems that we do not directly control, and users should review any applicable third-party terms or privacy notices when interacting with external tools, payment functions, plug-ins, or linked services.

8. Data Retention

Blue Head Studios LLC retains personal information for as long as reasonably necessary to fulfill the purposes described in this Policy, including providing the Website and related services, maintaining business and operational records, resolving disputes, enforcing agreements, complying with legal obligations, and protecting the security and integrity of the Website.

Our retention periods or retention criteria are as follows: We retain your personal information for as long as your account remains active. If your account is terminated or deleted, whether by you or by us, we will permanently delete all personal information associated with your account within ninety (90) days of the date of termination.

We may retain certain information beyond this period only where required to comply with applicable legal, tax, or regulatory obligations, to resolve disputes, or to enforce our agreements. Any information retained for these purposes is kept only as long as necessary for the purpose for which it was retained. Residual copies of personal information may persist in encrypted backups for a limited period before being overwritten in the ordinary course of our backup rotation.

Retention may vary based on the type of information involved, the nature of the user's relationship with the Website, whether the information is needed to provide requested services, the sensitivity of the information, applicable limitation periods, legal or regulatory requirements, and the need to maintain records for audit, backup, fraud prevention, security, or evidentiary purposes.

When personal information is no longer reasonably needed for the purposes for which it was collected and retained, we will take reasonable steps to delete, de-identify, aggregate, or securely dispose of it, subject to any continuing legal, compliance, security, or operational retention needs.

9. Data Security

We maintain administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, use, disclosure, alteration, and destruction. These safeguards include measures appropriate to the nature of the information processed through the Website, such as access controls, system monitoring, workforce practices, and vendor management procedures. Our current security practices may include:

  • Technical safeguards. Personal information is transmitted using industry-standard encryption (TLS). Passwords are stored using one-way cryptographic hashing and are never stored in plain text. Authentication and session credentials are protected against interception and client-side access.
  • Access controls. Access to personal information is restricted to those personnel and systems that require it to operate and maintain the service. Administrative access is role-based, limited to the minimum necessary, and subject to audit logging.
  • Organizational safeguards. We review our security practices on an ongoing basis and update them as appropriate to address evolving threats.

While we take reasonable steps to protect personal information, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

We also take reasonable steps to limit access to personal information to persons and service providers who need that access for legitimate business purposes and who are subject to appropriate confidentiality and security obligations.

Despite these efforts, no method of transmitting information over the Internet, and no method of electronic storage, is completely secure. As a result, we cannot guarantee absolute security, and users provide information to the Website at their own risk.

10. User Rights and Choices

Subject to applicable law, users may request access to the personal information we maintain about them, request correction of inaccurate or incomplete information, request deletion of personal information, and request that we limit or object to certain processing activities where such rights apply.

Users may also opt out of marketing or promotional communications by using the unsubscribe mechanism included in those communications or by contacting us directly. Even if a user opts out of promotional messages, we may still send transactional, service-related, security, or other non-marketing communications when necessary.

Users may manage certain tracking preferences through browser settings, device controls, cookie controls, or similar tools made available through the Website. Because those tools may vary by browser and device, users should review the settings and help materials provided by their browser or platform.

To submit a privacy question or request concerning personal information, users should contact us as follows:

  • Email us at privacy@blueheadstudios.com. Please include the email address associated with your account so we can locate your records.
  • Use your account settings. You can view and edit your information directly within your account at any time, and you may delete your account (which permanently removes your personal information as described in the Retention section) from your account settings.

We may need to verify your identity before acting on a request, and we will respond within the timeframe required by applicable law. If you are not satisfied with our response, you may have the right to lodge a complaint with your local data protection authority.

We may take reasonable steps to verify the identity and authority of the person making a request before responding, and we may decline or limit a request to the extent permitted by applicable law, including where we must retain information for legal, security, fraud-prevention, recordkeeping, or operational purposes.

11. Browser Signals and Choice Controls

Users may be able to control certain privacy preferences through their browser or device settings, including controls relating to cookies, local storage, analytics preferences, and similar tracking technologies. Disabling or blocking some technologies may affect the availability or functionality of certain Website features.

In addition to browser settings, users may use any cookie banners, consent tools, or preference centers made available on the Website to manage non-essential tracking choices where applicable.

With respect to Do Not Track signals and comparable browser-based preference signals, our practices are as follows: The service itself does not track users across third-party websites or over time for advertising purposes, so there is no cross-site tracking by us for a Do Not Track signal to affect. Our own cookies are strictly necessary for authentication and security and function the same regardless of browser privacy signals.

Because there is no industry-standard interpretation of the Do Not Track signal, we do not alter the behavior of the service in response to it. Where applicable law requires us to honor recognized opt-out preference signals, such as the Global Privacy Control (GPC), with respect to third-party advertising shown to free accounts, we will treat such signals as a valid opt-out to the extent required.

12. Children's Privacy

The Website is not directed to children under 13, and we do not knowingly collect personal information from children under 13 through the Website. If we learn that we have collected personal information from a child under 13 without appropriate authorization, we will take reasonable steps to delete that information in accordance with applicable law.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other operational needs. When we make changes, we will revise the effective date shown in this Privacy Policy to 2026-08-11.

We will provide notice of material updates by posting the revised policy on this page and update the "Last Updated" date at the top. For material changes — such as new categories of information collected, new purposes of use, or new categories of third-party recipients — we will provide additional notice before the change takes effect, by email to the address associated with your account or by a prominent notice within the service. Your continued use of the service after the effective date of a revised policy constitutes acceptance of the revised policy.

Any updated version of this Privacy Policy will apply as of the revised effective date posted in the updated policy. Your continued use of the Website after an update becomes effective constitutes acknowledgment of the revised Privacy Policy to the extent permitted by applicable law.

14. Contact Information

If you have any questions about this Privacy Policy or would like to submit a request regarding your personal information, you may contact us by email at privacy@blueheadstudios.com or by mail at 5456 Peachtree Blvd # 271 Chamblee, GA 30341.

Please include enough information in your request for us to understand, evaluate, and respond to it, including your name, contact information, and the nature of your privacy question or request. We may take reasonable steps to verify your identity before processing certain requests, as permitted or required by applicable law.